How often do you slow down and take the time to reflect on how things are going at work? Odds are good that it’s not as often as you’d like. It is easy to get swept away with the pace of the world, but the price of this pace is steep.
If we do not take the time to reflect on our work and effort, we are likely to lose steam, repeat mistakes, and lack perspective for how far we’ve come. Let’s take a look at simple ways we can incorporate reflection into our workflow and the benefits of the regular practice of reflection
Evaluated experience is the best teacher.
John Maxwell
Reflect on your Work Day (10 minutes)
Whether you take a few minutes at the end of your workday or in the
evening as you wind down for rest, taking just a few minutes to reflect
on your day has several benefits. It can help you determine what you
would like to repeat or recreate in future work days. It can help
eliminate things that are not working, and it can help you reframe your
mindset going forward. So, what does this reflection look like? Here are
a few suggestions:
Reflect on tasks, conversations, and even your calendar. Write
down any thoughts that come to mind. Pause and observe - what went well?
What didn’t go well? What would you do differently?
This is a
great opportunity to also pause and look for things you are grateful for
at the end of the day. Even choosing one thing that you’re grateful for
can help your brain process the day in a positive way (regardless of
how the day really went).
Ask yourself, “What’s one thing I would like to do differently tomorrow?”
Reflect on the Past Week (30 minutes)
Maybe you do this on Fridays, or perhaps it could be a bit of
reflection you carve out on Sunday evenings before heading into a new
week. In Michael Hyatt’s Full Focus Planners, there are a few questions
shared for reflecting on the past week. Here are some suggestions that
you may find helpful:
What did you accomplish this past week?
How can last
week inform what your top 3 priorities will be going into this new week
(and then, at the end of the week, you can reflect on how those 3
priorities panned out)?
What worked this past week? What didn’t work?
What do you want to start, stop, and keep doing?
Is there anything you need to let go of (whether it be a task or an emotion tied to the week)?
Can you delegate anything that you did not get to?
Reflect on a Recent Project (10-15 minutes)
It’s always exciting to finish a big project at work. It’s even more
fun to celebrate! If you particularly enjoy project-based work, it’s
easy to jump into the next project without spending too much time
reflecting on the one you just wrapped up. Consider taking some time to
reflect on your next project. What questions would you add to this list?
What aspects of the project went well, and what were the areas that could have been improved?
Did I effectively manage my time and resources throughout the project? If not, what adjustments could I make next time?
How well did I communicate with stakeholders, team members, and other
relevant parties during the project? Were there any communication
breakdowns that impacted outcomes?
What were the biggest challenges I faced during the project, and how did I overcome them?
Did I leverage the strengths of my team members effectively, or were
there missed opportunities for collaboration and delegation?
Did I maintain a positive attitude and demonstrate resilience in the face of setbacks or obstacles?
How did I handle feedback and criticism throughout the project, and did I use it constructively to improve my performance?
In what ways did I demonstrate leadership during the project, and how
could I further develop my leadership skills for future endeavors?
What specific actions or changes will I implement based on my reflections to ensure continuous improvement in future projects?
How did I prioritize tasks and make decisions throughout the project,
and were there opportunities to optimize my decision-making process?
What support or resources did I lack during the project, and how can I proactively address these gaps in future endeavors?
Reflect on a Recent Training or Workshop You’ve Attended (10-15 minutes)
No one likes to waste time or money, right? So why would we attend
conferences, workshops, or webinars time and again if we are not certain
we’re gaining useful knowledge from these experiences? We believe in
being life-long learners, but we’re not learning if new information is
not translated into action to propel you forward. Here is a list of
questions you can contemplate when you are reflecting on these
experiences to ensure that you are using your time and resources wisely:
How am I better from this?
Am I doing things differently now?
What were the most valuable insights or learnings I gained from the workshop/conference?
What specific ideas or strategies resonated with me the most, and how can I apply them in my work or projects?
Did I identify any gaps in my knowledge or skills during the workshop/conference, and how do I plan to address them?
How can I share what I learned with my team or colleagues to benefit the broader organization?
Did I establish any new connections or networking opportunities
during the event, and how can I leverage these relationships moving
forward?
What obstacles or challenges might prevent me from implementing what I learned, and how can I overcome them?
How can I measure the impact of implementing new ideas or strategies
from the workshop/conference on my performance or project outcomes?
What follow-up actions do I need to take to reinforce my learning and
ensure continuous improvement in my professional development?
In what ways did the workshop/conference inspire or motivate me to
explore new areas or pursue additional learning opportunities?
What specific resources or support do I need to successfully
implement the new ideas or skills acquired from the workshop/conference?
How can I maintain momentum and accountability to ensure that I
translate my learnings into tangible results and personal growth?
Reflect on Meetings (5 minutes)
We spend so much time in meetings at work, but when is the last time
you paused for a quick reflection after a meeting to determine if the
gathering was truly productive or what was needed for the attendees?
Adding just five minutes after a meeting to stop and reflect could make a
major impact moving forward. We challenge you to add this practice into
your week (if that seems overwhelming because you have so many
meetings, pick 3-5 meetings you’d like to spend the time reflecting on
and then use your end-of-week reflection time to determine if the
post-meeting reflections have been helpful). Here are some great
questions to ask in your post-meeting reflection:
Were the right people involved?
Did the meeting achieve its intended objectives and outcomes?
Were important decisions made or action items identified during the meeting?
Was communication open, constructive, and inclusive among participants?
Did the meeting start and end on time, and stay focused on agenda items?
Were responsibilities and accountability for follow-up actions clearly defined?
Did the meeting align with strategic priorities and contribute to organizational goals?
What improvements can be made to enhance future meeting effectiveness?
If the idea of reflecting on your day, week, etc. is appealing and you’re not sure where to start, we suggest beginning with reflecting on your days, then adding a weekly reflection, and so on. Adding this practice into your routine will help you eliminate things that are not serving you or your team well. It will help you stay focused on the things that truly matter. When your reflections lead you to making changes, take the next step to involve the best person or group of people on your team to help execute those changes. Which one are you most excited to begin with?